AI Appointment Setter: all 20 products
Chases a new lead by text, email or phone and books the appointment into your calendar without you touching it. We found 20 products that do this, from 20 companies. Of these, 11 can be bought with a sign-up form and nine are sold through a sales call. Of the 20, 15 publish a price. Monthly plans in US dollars run $25 to $799, typically $99.
The 20 products
| Compare | Product | What it does on its own | Built for | How you buy | Starting price |
|---|---|---|---|---|---|
| Podium | Texts and calls new leads, answers their questions and books them on the calendar. In the vendor’s words: “When the customer is ready, your AI Employee books directly on your calendar.” Source (opens in a new tab) · checked Sep 23, 2026 | Any size | Sales call | Not published | |
| Appointwise | Replies to each new lead, qualifies it against your rules and books the meeting on the calendar. In the vendor’s words: “Book directly onto your calendar with conversational AI” Source (opens in a new tab) · checked Sep 23, 2026 | Any size | Sign up yourself | $97 a month | |
| Broadly | Answers calls and web leads day and night and books the estimate on the calendar. In the vendor’s words: “Capture every lead and book estimates 24/7” Where it says AI does it: “Answers every missed call, text, or web chat instantly. It qualifies the lead and books the estimate while you’re busy.” Source (opens in a new tab) · checked Sep 26, 2026 | Small business | Sign up yourself | $799 a month | |
| CloseBot | Replies to leads inside your CRM, qualifies them and puts the appointment on the calendar. In the vendor’s words: “…qualifies leads, automates follow-up and sets appointments across your existing HighLevel, HubSpot and Custom CRM systems” Source for the vendor’s words (opens in a new tab) Where it says AI does it: “…an AI agent that engages new leads instantly, qualifies them, handles objections, follows up, and books appointments on your calendar” Source for where it says AI does it (opens in a new tab) · checked Sep 23, 2026 | Any size | Sign up yourself | Free tier | |
| HighLevel | Replies to inbound messages, answers common questions and books the appointment. In the vendor’s words: “…respond to customers, qualify leads and book appointments automatically” Where it says AI does it: “HighLevel’s Conversation AI powers an intelligent AI chatbot that helps you respond to customers, qualify leads and book appointments automatically.” Source (opens in a new tab) · checked Sep 26, 2026 | Small business | Sign up yourself | $97 a month | |
| Dapta | Follows up with a new lead by text and voice, answers the questions and puts the meeting on the calendar. In the vendor’s words: “Automatically book meetings via text and AI agents.” Source (opens in a new tab) · checked Sep 23, 2026 | Small business | Sign up yourself | $99 a month | |
| Goodcall | Answers the phone, offers open times and books the appointment into your calendar. In the vendor’s words: “Answer and automate customer service and sales requests with Agentic Voice AI on every phone call.” Source (opens in a new tab) · checked Sep 26, 2026 | Any size | Sign up yourself | $79 a month per agent | |
| InvoicifyAI · : Canada | Calls a new lead within minutes, qualifies it and books the appointment when the rules allow. In the vendor’s words: “Books appointments when rules allow” Source (opens in a new tab) · checked Sep 23, 2026 | Any size, home services | Sign up yourself | $99 a month | |
| Myna | Reaches out to each lead, asks qualifying questions and books the job into the calendar. In the vendor’s words: “And then it goes to work, reaching out and responding the way a trained sales rep would, at any hour, at any volume.” Source for the vendor’s words (opens in a new tab) Where it says AI does it: “Myna’s AI appointment setter reaches out to leads, asks qualifying questions, handles replies, and books meetings or service calls into your calendar automatically.” Source for where it says AI does it (opens in a new tab) · checked Sep 27, 2026 | Any size | Sign up yourself | Free tier | |
| Needle | Starts multi step outreach to qualified leads across LinkedIn and email without being asked first. In the vendor’s words: “Your agent identifies, researches, and reaches out to the right leads.” Source (opens in a new tab) · checked Sep 26, 2026 | Any size | Sales call | $69 an agent a month | |
| Qualified | Works inbound website prospects through to a booked meeting with nobody pressing send. In the vendor’s words: “…autonomously nurtures and converts inbound prospects into pipeline, 24x7 and at hyperscale” Where it says AI does it: “Piper the AI SDR Agent is an always-on, dynamically thinks, reasons, and strategizes the most effective way to convert your inbound buyers into pipeline.” Source (opens in a new tab) · checked Sep 23, 2026 | Any size | Sales call | Not published | |
| Regal | Runs AI phone, SMS and chat agents that talk to customers, qualify leads and set appointments without a person. In the vendor’s words: “Transform customer support using AI Agents that understand customer intent and take action.” Source (opens in a new tab) · checked Sep 24, 2026 | Larger organizations | Sales call | Not published | |
| Retell AI | Runs the scheduling call, checks the calendar and books the appointment. In the vendor’s words: “It manages patient intakes, reschedules, and after-hours requests autonomously, operating 24/7.” Source (opens in a new tab) · checked Sep 23, 2026 | Any size | Sign up yourself | $0.07 a minute | |
| Sameday | Calls every new lead back within a minute, qualifies the job and books the estimate. In the vendor’s words: “The AI calls back within seconds, qualifies the job, and books the estimate.” Source (opens in a new tab) · checked Sep 26, 2026 | Any size, home services | Sales call | $449 a month | |
| SchedX | Calls website visitors and inbound leads, answers product questions, qualifies them and books meetings on the sales calendar. In the vendor’s words: “SchedX calls and talks to your website visitors ‘live’, answers questions on your product, qualifies leads, books meetings on your sales calendar, and routes leads to the right rep.” Source for the vendor’s words (opens in a new tab) Where it says AI does it: “SchedX acts as your Inbound SDR, calling leads who’ve filled a form to qualify them, answer questions about your product and book meetings.” Source for where it says AI does it (opens in a new tab) · checked Sep 26, 2026 | Any size | Sales call | Not published | |
| SetSmart | Replies to Instagram, WhatsApp and web leads in seconds and books them into the calendar. In the vendor’s words: “Your AI setter replies to your Instagram DMs, qualifies your leads and books your sales calls, automatically and 24/7.” Source (opens in a new tab) · checked Sep 26, 2026 | Any size | Sign up yourself | $25 a month | |
| Setter AI | Texts each new lead within seconds, qualifies them and books the meeting into Calendly. In the vendor’s words: “Setter AI automatically sends follow ups if leads stop responding” Source (opens in a new tab) · checked Sep 23, 2026 | Any size | Sign up yourself | $397 a month billed yearly | |
| Structurely | Calls and texts leads on its own, answers their questions and sets the appointment. In the vendor’s words: “AI calling, texting, appointment setting, & live phone transfers” Source (opens in a new tab) · checked Sep 23, 2026 | Any size | Sales call | $0.02 a message | |
| Thoughtly | Calls each new lead, then keeps texting and emailing until it reaches them. In the vendor’s words: “Calling every lead in seconds, then following up across SMS, email, and WhatsApp until they pick up.” Where it says AI does it: “CRM-driven AI voice agents that call your leads” Source (opens in a new tab) · checked Sep 23, 2026 | Any size | Sales call | $500 a month | |
| WooSender | Follows up with leads by text, voice and email until they book a time. In the vendor’s words: “WooSender is a full AI assistant backed by KPIs, trained to follow up with leads and book appointments directly into your team’s calendar.” Source (opens in a new tab) · checked Sep 26, 2026 | Any size | Sales call | Not published |
What to know before you buy
- Check it chases the lead and books, rather than sending a booking link. A lot of what ranks for AI appointment scheduling is a smart calendar page that chases nobody.
- Some of the cheapest run inside a customer records system you must already pay for, so the low price buys the agent, not everything it needs.
- Calls and texts are often billed on top as you use them. One vendor’s $297 covers the software and the AI only.
- Setup takes real work even when you sign up yourself. One vendor puts setting it up for you on a $2,297 tier.
- Every new setter we found charges by minutes or credits, not by booked appointments, so you pay whether it books anything or not.
More from our research
How real (from our first round of research)
In the first round, 12 of the 14 we checked carry a vendor sentence saying the product books with no person in the loop.
Watch for
The genuine confusion here is not draft versus send, it is agent versus calendar link. A large share of what ranks for AI appointment scheduling is a booking page with smart availability, which chases nobody. Several of the cheapest named setters are not whole products: two run inside a customer records system you must already pay for, so the $0 and $97 figures buy the agent and not everything it needs. Pricing moves with usage, one vendor publishing rates as low as $0.02 a message and $0.07 a minute with no monthly fee, while another’s pricing FAQ says its $297 covers the software and the AI, with the calls and texts charged on top as you use them. Setup work is real even on products you sign up for yourself: one vendor puts having it set up for you on its $2,297 tier. Every new setter found is priced on minutes or credits rather than on booked appointments, so the vendor is paid whether or not the agent books anything.
What reviewers raise
Platform complexity, automatic renewal and cancellation are the recurring complaints.
Questions to ask in the demo
- Does an AI do this, or does a rule? If the answer is “when X happens it sends Y”, you are buying automation, and it should not cost AI prices.
- Does it send, or does it draft? Ask for the sentence on their page that says it acts on its own.
- Does it do it on its own on this plan, or on the one above? The setting that lets it act without you is often a tier up from the entry price.
Quick answers
How many AI products are there for following up new leads and booking them?
We found 20 products from 20 companies that do this themselves. 11 can be bought with a sign-up form and 9 through a sales call.
How much does an AI Appointment Setter cost?
Monthly plans priced in US dollars run $25 to $799, typically $99 a month. 15 of 20 publish a price. Check the monthly cap and what extra use costs.
Which ones are built for small businesses?
3 say on their own site that they are built for small businesses: Broadly AI Workforce, Dapta, Conversation AI. Most others name no size and may still suit you.
Other jobs in Sales
Cite this
AI Appointment Setter: all 20 products. The AI Agents Report, Iterategy, 2026. https://iterategy.com/research/ai-agents/jobs/ai-appointment-setter/